1. At the top of your Outlook ribbon, choose the File tab.
If your ribbon doesn't have a File option in the top left corner, see What version of Outlook do I have? to determine your version of Outlook and to get to the right export instructions.
2. Choose Options.
3. In the Outlook Options box, choose Advanced.
4. Under the Export section, choose Export.
5. Click Export to a file, and then click Next.
6. Click Outlook Data File (.pst), and then click Next.
7. Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported information at a time.
8. Make sure that the Include subfolders check box is selected. This way everything in the account will be exported: Calendar, Contacts, and Inbox. Choose Next.
9. Click Browse to select where you want to save the Outlook Data File (.pst) and to enter a file name. Click OK to continue.
Note: If you have previously used the export feature, the previous folder location and file name appear. Make sure that you change the file name if you want to create a new file instead of using the existing file.
If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.
10. Click Finish.
The export begins immediately unless a new Outlook Data File (.pst) is created or the export is to an existing file that is password protected.
If you are creating a new Outlook Data File (.pst), an optional password can help protect the file. When the Create Outlook Data File dialog box appears, enter the password in the Password and Verify Password boxes, and then click OK. In the Outlook Data File Password dialog box, enter the password, and then click OK.
If you are exporting to an existing Outlook Data File (.pst) that is password protected, in the Outlook Data File Password dialog box, enter the password, and then click OK.
Now that your Outlook data is in a .pst file, it's portable. For example, you can save the .pst file to OneDrive, and then download it to your new computer. Or you can save it to a usb flash drive, plug the drive into your new computer, and then import your email, contacts, and calendar to Outlook.
Import .pst file into office 365
1. At the top of your Outlook ribbon, select File.
If your ribbon doesn't have a File option in the top left corner, you aren't using an Outlook app installed on your computer. See What version of Outlook do I have? to find your version of Outlook and to get to right import steps.
2. Select Open & Export > Import/Export. This starts the Import/Export wizard.
3. Select Import from another program or file, and then click Next.
4. Select Outlook Data File (.pst) and click Next.
5. Browse to the .pst file you want to import. Under Options, choose how you want to deal with emails and contacts, then choose Next.
If a password was assigned to the Outlook Data File (.pst), enter the password, and then click OK.
If you're importing the contents of your .pst file into your Office 365 mailbox, choose that mailbox here.
If you're NOT importing into your Office 365 mailbox, choose Import items into the current folder. This imports the data into the folder currently selected.
6. Choose Finish. Outlook starts importing the contents of your .pst file immediately. When the progress box disappears, the import is finished.
If you're importing your .pst file to your Office 365 mailbox, you may see a message that it's trying to connect with Office 365. This happens when the Internet connection is interrupted, even for a moment. Once your Internet connection is re-established, Outlook will continue importing the .pst file.
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